Project Manager/Executive Assistant

Description

Executive Assistant/Project Manager

Summary

A blended Executive Assistant and Project Manager role combines administrative support with strategic project management support. In this hybrid position, the individual is responsible for managing executive schedules, tracking departmental budgets, while simultaneously serving as project manager for key strategic initiatives, as well as tracking a longitudinal departmental strategic plan. This includes developing and tracking project plans with key leaders, ensuring timely delivery, and intervening when an initiative is off track.  The role requires exceptional organizational skills, the ability to multitask, and a keen eye for detail. Effective communication and a proactive approach are essential, as the individual must liaise with leaders, stakeholders, lead project teams, and provide strategic support to executives. This position is ideal for a professional who thrives in a dynamic environment, balancing day-to-day administrative tasks with long-term project management oversight. 

Pay: $33.82 - $50.73 / hour. Pay is dependent on applicant's relevant experience

Responsibilities:

• Develops project scope, deliverables, and plan in alignment with project objectives.
• Manages project implementation to achieve project goals while controlling resources, risks, conflicts, timelines and costs.
• Identifies, secures, and coordinates the resources necessary for project success.
• Manages project team members. Serves as a mentor and facilitates conflict resolution.
• Within scope of job, requires critical thinking skills, decisive judgement and the ability to work with minimal supervision. Must be able to work in a fast-paced environment and take appropriate action.
• Providing support to the VP Pharmacy- managing calendar, setting meetings, and tracking executive-level deliverables
• Project managing the system pharmacy multi-year strategic plan, including tracking performance on milestones, setting priorities, and tracking performance for all strategic pillars.
• Preparing executive presentations and reports that highlight system pharmacy performance, Powerpoint skills critical
• Data analysis of high level strategic data trends, and ability to prepare reports that illustrate trends and actions to “bend the trend”. Excel skills critical.
• Review and finalize annual budget submissions for capital, drug costs, and personnel. Work with VP and pharmacy finance director on annual budget packet, as well as monthly operating report meetings to track budget/revenue.
• Support monthly senior pharmacy leadership meetings and quarterly “all hands” mangers meetings; create agendas, track actions, plan meetings and manage communications

Requirements:

• Minimum Required Education: Bachelor's degree.
• Minimum Experience: 3 years of relevant experience.

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UCHealth invests in its Workforce.

UCHealth offers a Five Year Incentive Bonus to recognize employee’s contributions to our success in quality, patient experience, organizational growth, financial goals, and tenure with UCHealth. The bonus accumulates annually each October and is paid out in October following completion of five years’ employment.

UCHealth offers their employees a competitive and comprehensive total rewards package:

• Medical, dental and vision coverage including coverage for eligible dependents
• 403(b) with employer matching contributions
• Time away from work: paid time off (PTO), paid family and medical leave (inclusive of Colorado FAMLI), leaves of absence; start your employment at UCHealth with PTO in your bank
• Employer-paid basic life and accidental death and dismemberment coverage with buy-up coverage options
• Employer paid short term disability and long-term disability with buy-up coverage options
• Wellness benefits
• Full suite of voluntary benefits such as flexible spending accounts for health care and dependent care, health savings accounts (available with HD/HSA medical plan only), identity theft protection, pet insurance, and employee discount programs
• Education benefits for employees, including the opportunity to be eligible for 100% of tuition, books and fees paid for by UCHealth for specific educational degrees. Other programs may qualify for up to $5,250 pre-paid by UCHealth or in the form of tuition reimbursement each calendar year

Loan Repayment:

• UCHealth is a qualifying employer for the federal Public Service Loan Forgiveness (PSLF) program! UCHealth provides employees with free assistance navigating the PSLF program to submit their federal student loans for forgiveness through Savi.

UCHealth always welcomes talent. This position will be open for a minimum of three days and until a top applicant is identified.

UCHealth recognizes and appreciates the rich array of talents and perspectives that equal employment and diversity can offer our institution. As an equal opportunity employer, UCHealth is committed to making all employment decisions based on valid requirements. No applicant shall be discriminated against in any terms, conditions or privileges of employment or otherwise be discriminated against because of the individual's race, color, national origin, language, culture, ethnicity, age, religion, sex, disability, sexual orientation, gender, veteran status, socioeconomic status, or any other characteristic prohibited by federal, state, or local law. UCHealth does not discriminate against any qualified applicant with a disability as defined under the Americans with Disabilities Act and will make reasonable accommodations, when they do not impose an undue hardship on the organization. 

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